Orrick currently has an excellent opportunity for a Project Assistant in the Wheeling, WV (GOIC) office.

Are you a forward thinker with strong administrative skills who thrives in professional service environments? If you want to work with smart, savvy, collaborative teams - this could be the perfect fit!

Under the direct supervision of attorneys and paralegals, this position supports the delivery of quality legal services to clients by performing data driven tasks that require accuracy, strong attention to detail, organizational skills, strong written and oral communication skills, and technical sophistication. This includes and is not limited to the following:

General Projects
• Support attorneys in the documentation associated with document collection, search, review, production, and other case team support. This includes assisting with flagging potential issues, tracking budgets, generating case metrics, and providing timely reminders.
• Maintain case and department SharePoint sites and perform document uploading and indexing.
• Assist in the organization and maintenance of physical and electronic matter materials.
• Compile special reports related to project staffing, productivity, and/or budget information.
• Maintain collection of matter statistics for future budget development.
• Review pre-bills for correct rates, spelling, and other details.
• Audit documentation to ensure standards are met and flag any discrepancies for Orrick Analytics Management.
• Develop and maintain internal Access databases to maximize efficiency and report/track project metrics.
• Litigation Projects
  • Export documents from case databases at the request of the Project Attorney or case team.
  • Coordinate with vendors, track invoices, flag potential issues, and maintain a repository of important case documents.
  • Support attorneys in preparation of privilege logs through the utilization of custom programs and workflows.
  • Perform electronic searches for defined terms or concepts using databases, deposition, and document searching software.
  • Review deposition transcript testimony for key facts and helping compile witness outlines.
  • Compile and organize transcripts and exhibits.
  • Utilize Excel advanced formulas and macros to analyze and compare multiple exhibit lists.
• eDiscovery Support
  • Coordinate with clients, attorneys, and staff to facilitate client collection efforts.
  • Perform internal Orrick collections through Evault and Exchange for Risk Management matters.
  • Prepare preservation copies of custodial Outlook accounts through Evault and Exchange.
  • Update preservation documentation in accordance with Risk Management processes.
  • Assist with firm-wide preservation reminder process utilizing mail merge and other automation software.
  • Oversee third-party vendor involvement in litigation matters, including performing quality control checks on vendor work product.
• Transactional Projects
  • Analyze Data Room to prepare an index of contents, identify missing materials, and establish review workflows.
  • Review a variety of agreements and extract key data points for attorney review.
  • Generate signature pages and assist with distributing, tracking execution status, and compiling completed signature pages.
  • Coordinate with attorneys and staff to manage e-signature workflow.
  • Assist with corporate document audits, including review and indexing of board materials, share issuances, bylaws, employment agreements, and formation documents.
  • Prepare closing binders and coordinate with third-parties for printing and distribution.
  • Administer and maintain transactional due diligence software, including creating workspaces, issuing log-in credentials, loading documents, and exporting review results.

• A bachelor's degree is preferred or equivalent work experience.
• Advanced experience with Excel is strongly preferred.
• Strong process and personnel management background with 3-5 years of experience in progressive positions of responsibility.
• Candidates need to be detail-oriented, have a flexible work schedule and demonstrate excellent organizational, verbal and written communication skills.
• Ability to become familiar with the procedures, terminology and documents relating to complex litigation matters.
• Ability to work effectively and proactively within a team environment.
• Strong analytical skills and the ability to identify and index case-related documents.
• Excellent computer skills with proficiency in Microsoft Word, Excel, Access and various other databases.
• Strong time-management skills and the ability to work under pressure in a dynamic environment; ability to coordinate multiple tasks concurrently.

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the ninth year in a row, Fortune named Orrick to its 2024 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Compensation and Benefits

The expected salary range for this position is between $45,000.00 and $57,000.00.

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life insurances; robust mental well-being benefits; child, family, elder, and pet care benefits; short- and long-term disability benefits; a health savings account (w/applicable medical plan), flexible spending accounts, long-term care insurance, and a 401K program. This role is eligible to employees will receive compensated time off through our Paid Time Off program, generous Parental leave benefits, and paid holidays.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers. Orrick accepts applications for this position on an ongoing basis, until filled.

We are an Equal Opportunity Employer.

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