SIGN ON BONUS $500 on first paycheck and $500 after 90 days of employment

General Summary

With minimum supervision, provide lead support to the practice staff. Coordinate the workflow to ensure day-to-day activities and business performance is maintained. This must be accomplished through development of a positive and productive patient experience and through premier customer service, patient retention, as well as outstanding associate/doctor satisfaction and retention.

Essential Functions

Oversee the work of the practice staff and the daily workflow including patient care and retention through effective accurate scheduling, communication with patients in person and over the phone using professional etiquette and delivery of the highest patient experience

Monitor and oversee team performance to maximize Managed Vision Care relationships; includes overseeing as needed the end to end process of patient recalls, patient scheduling, insurance verifications, intake/checkout, and claims processing and collections

Provides prompt, objective coaching and counseling; apprise supervisor of successes and concerns; provide input for performance evaluations

Coordinates with other departments to facilitate special requests, change in processes and resolution of workflow/production issues

Ensure all practice processes and performance standards are followed accurately; develop and maintain practice training procedures; train and motivate team on current or revised processes and procedures

Acts as point of contact to address patient/customer inquiries and complaints or internal business partner issues; respond to inquiries according to established procedures while meeting business standards of operational excellence and patient/customer satisfaction

Support practice and strategic initiatives by meeting target goals and objectives set by management

Participates and offers input in the hiring and interview process for open positions within the practice

Monitor and maintain patient financial data, records, and files to ensure accurate record keeping, security and confidentiality in house or outside agencies

Ensure location is welcoming, effectively merchandised and presented according to standards

Supports the timely implementation of approved Marketing programs and initiatives

Ensures positive and productive workplace relationships with staff and doctors

Works on special projects and perform other related duties assigned or requested

Job Specifications

Typically has the following skills or abilities:

Two to four years of experience in applicable functional area that may include optometry or customer service environment

State licensure or certification by a nationally recognized optician association as an optician is preferred but not required unless dictated by the state.

Excellent verbal communication skills and strong commitment to helping people

Ability to lead, motivate and promote a team environment

Ability to facilitate, train (through practice and role-play), and coach customer-oriented associates/teams

Ability to present and implement decisive and creative solutions to issues/opportunities to grow the business

Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate and doctor relationships

Ability to manage priorities through adaptability, willingness to take calculated risks and follow-up

Ability to listen, process transactions and interact with customers simultaneously in a fast-paced environment

Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate/doctor relationships

Ability to empathize with patients and demonstrate concern for patient's problems